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DTA is to provide vendors a designated space on Saturday, 21 June 2008 for the Midnight Sun
Festival. The allocated vendors' space is on a first-come/first-served basis with the following
priority: 2007participants shall be given a one (1) month advance application period commencing
October 1, 2007 and ending October 31, 2007. Vendors agree to comply in full with this
agreement. Failure to comply, or violation of any portion of this lease agreement may result, at the
sole discretion of the Downtown Association of Fairbanks, in penalties up to, and including,
vendor being removed from the event and/or banned from future participation in this, or any other
DTA event. This agreement shall be enforced under the laws of the State of Alaska and is binding
upon the parties, their successors, assigns and personal representatives.

IMPORTANT VENDOR REGULATIONS

Payment: Upon submittal of application, a DTA staff member will contact the vendor with
booth details and discuss payment. A 50% non-refundable deposit will be required to
guarantee any booth space. Full payment must be received by May 1, 2008 or the space
will be reassigned. Payment can be made by credit card (Visa or Mastecard), but only in
the full amount. Otherwise, we accept payment by check, money order, or cash (in
person). There will be a $35.00 Non-Sufficient Funds charge for any check returned. No
post dated checks will be accepted.
Sublease/Transfer: Vendors is not permitted to sub-lease or transfer their booth space(s).
Equipment: All vendors will need to bring his/her own tent, table and chairs. It is strictly
forbidden for any vendor to attempt to secure tents or displays to the streets or sidewalks -
this includes spiking pegs, nails or any other item. In the event of gusty weather, tents
should be weighted at all corners to prevent accidental damage to any property.
Vendor's Move-In Time: 7 am -11 am, contingent on booth location. Upon receipt of full
payment, each vendor will be provided with a scheduled move-in time slot based on their
specific location. This is to avoid traffic congestion and blockages within the event area.
All vehicles must be removed from event area by 11am. No traffic is permitted in the event
area after 11am or prior to midnight.
Event Hours: Noon to Midnight on Saturday, June 21, 2008. The festival closes at
midnight; however, you may start moving out after 11pm provided no vehicle is brought into
the area.
Trash: Vendors must provide a minimum of two (2) trash receptacles lined with good
quality plastic garbage bags. Vendors are responsible for emptying their trash cans into
the dumpsters provided by DTA. In the event that nearest dumpster is full, leave bagged
trash neatly beside. You must leave the grounds as you found them. Food vendors, see
receptacle requirements under additional information.
Electrical Outlets: IT IS STRONGLY RECOMMENDED THAT YOU OBTAIN A GENERATOR
FOR YOUR ELECTRICAL NEEDS, as NO GUARANTEE can be made that your electrical
needs will be accommodated, and the available electrical outlets are EXTREMELY
LIMITED. For those vendors who are granted permission to use one (1) 110 Volt outlet, the
following rules apply: The electrical capacity of these outlets is a maximum of 1000
watts; NO EXCEPTIONS. To calculate your capacity, the formula to use is: Amps x Volts =
Watts ...For example: A 20 amp appliance would overload the system because 20 amp x
110 volts = 2200 Watts. Vendors shall supply their own heavy duty outdoor extension cord
that must be listed by a nationally recognized laboratory such as U.L. Each extension cord
shall be plugged directly into an approved outlet to service one (1) appliance only.
Extension cords must be in good condition without splices, deterioration or damage and
must be 3-prong grounded. Do not use adapters that fit three wire plugs to two wire
sockets. All extension cords must be at least 12 gauge wires. Due to multiple issues
with electrical vendors overloading circuits, we are requiring that each vendor needing
electricity list the electrical items they will be using in AMPS or maximum Wattage
output. Violation of this agreement may result in fine and suspension from future DTA
events.
Generators: Generators are allowed for use by vendors in booth areas provided a) the
sound level created by the generator does not exceed 70dB b) vendor follows
manufacturers safety regulations and the Fire Department's safety recommendations c)
the generator does not cause air pollution problems d) is fully contained within the
allocated booth space.
Family Focus: The Midnight Sun Festival is a family event. The Downtown Association
reserves the unsuitable or objectionable. The restriction applies to noise, PA systems,
persons, animals, birds, things, conduct, printed matter or anything of a character that
might be objectionable to event management.
Event Delay or Cancellation: Downtown Association shall not be liable for any damage or
expense incurred by vendors in the event the show is delayed, interrupted, or not held as
scheduled. If, for any reason beyond the control of DTA the event is not held, DTA will retain
as much of the amount paid by vendor as is necessary to defray expenses that have
already been incurred.
Cancellation Policy: Please note that the 50% deposit is non-refundable. All cancellations
received after May 1, 2008 will be deemed non-refundable.
Indemnity Clause: The Downtown Association will not be responsible for any injury, loss or
damage that may occur to the vendor or the vendor’s employees or property from any
cause whatsoever. The vendor, on renting booth space, expressly agrees to waive any and
all claims against the Downtown Association, the City of Fairbanks and their respective
liability insurance carriers, and to defend, indemnify and hold the same harmless against
any and all loss, injury or damage arising out of, in whole or in part, participation in this
event. This duty to defend and indemnify shall also include responsibility for all damages,
costs and attorney fees. This obligation shall be continuing in nature and extend beyond
the event.
Legality: Vendors shall comply with all applicable federal, state and local laws. Vendors
must have a current business license and all relevant certificates/licenses or permits as
required by the City of Fairbanks and the State of Alaska.
Liability Insurance: Vendors are required to carry liability insurance.
Gaming Permits: The use of a gaming permit at this event is strictly prohibited without prior
written permission by DTA.

ADDITIONAL REGULATIONS FOR FOOD VENDORS

Food Permit: Vendors are responsible for obtaining a Temporary Food Service Permit
from the State of Alaska Department of Environmental Conservation (DEC), 610 University
Avenue, Fairbanks, AK 99709-3643, 907-451-2123. All vendors must call this number
directly. Temporary Food Service Permit Applications must be received with payment no
later than 4:30pm on Friday, 13 June 2008. DEC will inspect all food booths prior to the
noon opening on the 21 June 2008. A blank copy of the Temporary Food Service permit will
be sent to all food vendors upon receipt of their application.
Sanitation: Vendors are required to maintain sanitary conditions at all times, as required
by DEC.
Trash: Each food vendor must provide a minimum of two (2) large trash receptacles lined
with good quality plastic garbage bags. Vendors are responsible for emptying their trash
cans into the dumpsters provided by DTA. Please, leave the grounds as you found them.
Any booth that does not clean up in full and place trash in an appropriate location will be
charged an additional $100.00 per booth space. Photos will be taken of any booth space
that fails to clean up as proof by a DTA representative.
Grease: Any grease, cooking oil, or fat of any description used by the vendor must be
removed from the area in a sealed container. Grease, cooking oil or fat of any description,
cannot be emptied into drains, onto the ground, into the dumpsters or the river. Any
violation of the above places the vendor in non compliance of this lease agreement and
will result in being barred from any future participation of any Downtown Association event.
Vendor will be responsible for any, and all costs associated with the appropriate clean-up
resulting from such a violation. Any necessary clean up must meet City/State requirements
and will be conducted and organized by DTA.
Glass: The use of glass beverage containers is discouraged.
Electricity: See above for full details.

This agreement shall be binding upon the parties, their successors, assigns and personal
representatives. This agreement shall be enforced under the laws of the State of Alaska. By
entering that you have read and acknowledged this statement on the online registration form, you
are agreeing to all terms of this agreement.

Enjoy an action packed street fair with games, dunk tanks, kids activities, entertainment, food,
food and more food! Don't miss out, as booth space is limited, and last year there was a wait
list. All booth requests are on a "first come" basis and are considered requests until officially
verified and designated by the Downtown Association.

By entering "YES" in the text box below, you agree that you have read, acknowledge,
and will abide by the terms and conditions of the Lease Agreement above.

Company Name:

Contact Name:

Mailing Address:

State:

Zip:

City:

Contact Phone #:

Contact Fax #:

Contact Email Address:

All booth spaces are 10' x 10' Please ensure you measure your total requirements carefully

Due to egregious abuse of the electrical capacity regulations in previous years, it is
strongly recommended that vendors borrow, rent, or invest in a generator for any power needs.
Please be sure to review the regulations regarding the use of generators in the Lease Agreement.

VENDORS MUST LIST THE WATTAGE OF EACH ELECTRICAL APPLIANCE BELOW, WITH THE TOTAL
NOT TO EXCEED 1,000 WATTS:

General Merchandizing/Crafts $150
Each additional & adjoining space* $100 per space

Snack Food/Beverage $200
Each additional & adjoining space* $150 per space

Full Food or Requiring Electricity $400
Each additional & adjoining space* $200 per space

Non Profit/Informational $ 85
Each additional & adjoining space* $ 50 per space

*Additional booths must be registered in same name

Total number of 10' x 10'
Booth Spaces requested:

If you selected Non Profit, please
enter your tax ID number below:

Please specify the precise
nature of your booth:

Have you participated in this festival before?

Yes

CLICK HERE TO VIEW THE MAP OF BOOTH SPACES

1st Preferred Booth #

Whilst every effort will be made to ensure that your preference is
taken into consideration, please note that until your deposit is
received and your space is verified by the Downtown Association
of Fairbanks, booth selection is an indication of preference only
and not a guarantee.

2nd Preferred Booth #

3rd Preferred Booth #

Booth workers must wear a Midnight Sun Festival T-shirt. One T-shirt is included in the
booth fee. Please specify the number and size of additional T-shirts that you will need for
workers. T-shirts for booth workers will be at the special price of $15.00.

Size of Complimentary T-Shirt
(Small, Med, Large, XL, XXL, XXXL):

Additional Number of
T-shirts Required:

Sizes: (Example: 1 Small, 2 Large)
(Small, Med, Large, XL, XXL, XXXL):

Thank you for submitting your application online. Its the quickest and easiest way to sign-up and get all
the detailed information you need to be prepared for the big day!

Upon receiving your application, a DTA representative will be contacting you to confirm booth details and
to discuss payment options.

Promoting, Preserving & Revitalizing
Downtown Fairbanks

Midnight
Sun
Festival